BCIA stands for Bureau of Criminal Information and Analysis. There are multiple versions of this form and some agencies have created derivatives of this form. Rule of Thumb: When someone presents you with a BCIA form, you must ensure that you enter the information that you see on this form into your livescan demographics screen. Some common mistakes and pitfalls include:
Agency and Billing Number don't match. - In this case, the agency is either using an old form or there is a problem with their billing account and they will need to contact the billing department. It's also possible that you may not updated your livescan tables recently. Remember, your livescan validation tables should be no older than 30-days.
Can't find the OCA number. - The BCIA form may or may not have an OCA number listed on the form. It is not required for all agencies. If it is listed, you will typically find it under the applicant's signature on the BCIA form. The field name is either Your Number or Facility Number. If you see a number listed, enter that number into the Your Number Set field in the livescan demographic's screen.
The Agency didn't receive the result. - Some agency's require a social security number to be entered into the livescan record even though CalDoJ does not make this a required field. If the applicant's social security number was on the BCIA form and you did not enter it into the livescan demographic screen, this may be why the agency did not receive the background check results. The 2nd thing to do is to verify that the record was processed by CalDoJ by visiting https://applicantstatus.doj.ca.gov/ You'll need to enter the applicants birthday and Applicant Tracking Identifier (ATI) number. If the record has been processed successfully, it is mostly likely that the results didn't get passed to the agency for lack of a social security number. If the record is not found, contact your account rep ([email protected]) for additional guidance.
The Person doesn't have a BCIA form or they didn't complete it. If the record you are creating for this applicant is going to be submitted to CalDoJ, per the Guidelines that CalDoJ has provided to you, you should not fingerprint this person until they arrive with a completed BCIA form. The fingerprints that you collect must be transmitted within 24-hours, so it does no good to create the fingerprint records and add additional details later unless they can provide it within 24-hours.
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BCIA stands for Bureau of Criminal Information and Analysis. There are multiple versions of this form and some agencies have created derivatives of this form. Rule of Thumb: When someone presents you with a BCIA form, you must ensure that you enter the information that you see on this form into your livescan demographics screen. Some common mistakes and pitfalls include:
Please give a thumbs up if this topic is helpful to you and share some of your own thoughts about this topic. Thank you.
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